Meeting details and decisions
List the meeting name, date, location, chair and attendees, then separate the agenda, decisions and actions.
Add enough context to explain significant decisions without transcribing the conversation.
- Meeting, date, location and chair
- Attendees and agenda
- Decisions and supporting context
- Actions with owner and due date
Assign actions
For each action, state the task, owner and due date. Keep one action per row and start with a verb.
If the meeting reached no decision, record that status rather than presenting a proposal as approved.
Review and share
Check names, dates, figures and decisions soon after the meeting. Mark the minutes as draft if approval is required, then share the accepted version through the organisation's records channel.
Apply the meeting's access and retention rules to confidential information.